Projects and pipeline
Track shoot type, dates, contacts, roles, notes, results, status, budget, and linked invoice details.
Run your production workspace on your own terms.
Shoot Desk is a completely free, self-hosted workspace for freelance production work: projects, contacts, gear rentals, invoices, and a public gear-list quote page.
Private by default
Password-gated app, configured with your own credentials.
Self-hosted
Run it locally, on a Node host, or on Netlify.
Built for one workspace
Useful for an individual or small production operation.
Private workspace
Open work
7
Waiting
$4.8k
Public gear
24
Project
Client
Status
Commercial pickup day
Invoice SD-2026-014
Northline Studio
Active
Gear rental package
Lighting, grip, batteries
Lewis Creative
Quote
Short film weekend
Labor plus rentals
Independent Producer
Edits
What it covers
The focus is practical production admin. It keeps the important work in one workspace without turning the app into a generic CRM.
Contacts tied to work
Store client and crew details, then see the projects connected to each contact without digging through old notes.
Gear inventory
Manage categories, stock counts, day rates, availability, public visibility, and rental history.
Rental quotes
Build rental carts from your gear list, override rates when needed, and keep rental-only projects separate from crew or shoot work.
Invoices and PDFs
Generate service and rental invoices with payment details, discounts, extra fees, invoice notes, PDF export, and email draft support.
Public gear list
Share a public gear-list page where people can request quotes. Submissions become contacts and planning projects inside the workspace.
Install Shoot Desk
Start with Netlify for the easiest private hosted setup. Local hosting is still available if you want to run it from your own computer or server.
Install on Netlify
Best for most people. Netlify handles builds, hosting, HTTPS, server functions, and production storage with Netlify Blobs.
Fork or copy the Shoot Desk repo, then create a new Netlify site from
that GitHub repo. Use the
release branch, not
main.
Use the included
netlify.toml. It sets
npm run build, .next, and Node
22.
Add
APP_USERNAME, APP_PASSWORD, and
AUTH_SECRET in Netlify environment variables.
Deploy, then open the Netlify URL. Your private workspace is at the
site root, and the public gear list lives at
/gearlist.
Official references: Next.js on Netlify, environment variables, and Git deploys.
Local hosting
Use this when you want direct control on your own computer or server. It only works while the app is running.
Install Node 22 and Git, then clone or download the Shoot Desk
repository from the
release branch.
Run
npm install. Copy .env.example to
.env.local and set the login variables.
Copy
private-app-config.example.json to
private-app-config.json and replace the placeholder
workspace details.
Run
npm run dev and keep it running while you use
http://localhost:3000.
Important notes before sharing it
This is meant for people comfortable owning their software setup. It is not a managed hosted service.
.env.local, private-app-config.json, workspace
exports, and local data/ files stay on the installer's machine.
The current app is a private workspace model. It is not designed as a multi-user public SaaS with separate customer accounts.
Local installs write to data/. Netlify installs use Blobs.
Use export and backup tools before moving hosts or replacing data.
Get Shoot Desk from GitHub.
Use the release branch, set your private environment variables,
and run it on your own machine, server, or Netlify site.